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2021030815:40:30

Why use an integrated hospital management system?  

Published by: Rithika S

What is an integrated hospital management system? How could it help the hospitals? 





There are multiple departments in hospitals that carry out numerous activities daily. There is a lot of communication that takes place and information to share between departments which are crucial and need to be stored in a system with a good user interface. Hospitals use heterogeneous management systems like appointment scheduling software, telemedicine software, diagnostic software, EHR software, billing software, and more. It's a tedious task to maintain all this software and make a single report from various collections. Now, this requires a huge team! But what if a single management system could replace these heterogeneous systems efficiently?

An integrated hospital management system is one such system. Like any other hospital management system, it does not just store information but also connects all the departments under a single interface. It supports the various departments of a hospital such as a laboratory, clinic, and pharmacy in a single interface, making it easy for the departments to interact and share patient information. 

Interoperability is the constant chain in any hospital as on average, a patient visiting a hospital engages at least with two departments. Well, taking the chain of interoperability digital with an integrated hospital management system will help the hospital attain efficiency in its core aspects. Here are a few points on how this helps the patients and the hospital.

  • Patients part:

    1. Appointment: Make appointment booking hassle-free by letting your patients book appointments online via the website/mobile app.
    2. On the dot: Share electronic patient records with departments or patients themselves in no time.
    3. Reduce no-shows: Send SMS or email reminders to your patients, reminding them of their upcoming appointments.
    4. Personalized: Send health tips or diet plans to your patients based on their health conditions.


    Hospitals part:

    1.  One for all: An integrated hospital management system will eradicate the need for different systems as it combines all the department modules.
    2.  Performance Report: Generate weekly, monthly, or yearly performance reports of the hospital in a snap of fingers (No! You don't need a team to do this.)
    3.  Reference: Makes it easy to manage and estimate referral payments to clinics and outsourced laboratory tests.
    4. Marketing: Conduct medical camps remotely with the help of offline camp management modules and let your patients know through email.

      Thus, integration is crucial between all the departments of the hospital owing to interoperability. Integration between the departments will take their communication on a digital pathway, making the hospital's workflow seamless and easy. Here are the various areas of integration regarding a hospital.

      Hospital-Laboratory: Have you ever had a phase where the laboratory used different software from that of the hospital? If yes, then you must know how time-consuming each process with the laboratory could get. However, an integrated hospital management system will allow you to share patient health records and required tests with the laboratory. Likewise, the laboratory can send you the patient's electronic test results in no time. This eliminates paperwork and other possible manual work.

      Hospital-Pharmacy: How different is a hospital’s pharmacy from a standalone pharmacy? A pharmacy integrated with a hospital can get patients' e-prescriptions from doctors and provide timely medications to the in-patients. Further, the pharmacy can even take care of the supplements that are to be provided to the OT department. This integration allows the doctor to know about the availability of medicine in the pharmacy or its alternative before prescribing it to the patients.

      Hospital-Clinic: Well, parent hospitals do have multi-location clinics, and these clinics can be integrated with the hospital in a single interface, cases that need prior attention are often shifted to the hospital and this lets the hospital learn about the patient's history quickly through the health records. An integrated hospital management system allows the hospital to overlook the functioning of its multi-location clinics by just switching between the identities of the organization.

      Centralized Data vs Distributed Data: (Point of discussion)
      Centralized Data or Distributed Data, you have got data to handle. Data needs to be taken care of efficiently for the smooth everyday functioning of the hospital. But which is the better way to do so? 

      When every department is integrated into a single software, the data is centralized. Thus a patient ID once created is just carried forward by every department, whereas in the dominance of heterogeneous software, a patient has to get themselves registered, with every department attended.

      Organizing data and generating revenue or performance reports is very easy when the data is centralized. Most of the integrated patient management systems have the feature of an analytic dashboard which lets the management create weekly, monthly, or yearly performance reports of the hospital. When the data is distributed, it takes a lot of time to collect and organize them. This process is quite a lengthy one and requires a huge team at work.

      Cost-wise advantage: Software has different types of pricing patterns, which may be budget-friendly or not. Like subscription-based, a percent of your revenue is based on the number of patients visiting. Having different software is going to charge you in different ways and might end up very expensive too. On the other side, when just a single piece of software is in use by all the departments, you are charged by a standard pattern. This gives you the advantage of forecasting the cost you might have to endure and if it's budget-friendly

      Patient Experience: Patient satisfaction is a goal that any hospital wishes to achieve. It is the key to the productivity of the hospital. Perhaps, it creates the goodwill of the hospital. But how can software keep you far from achieving this?

      Turnaround time: No hospital wishes to increase a patient's turnaround time, Neither do you. But this might be happening unintentionally by the use of different software by departments. For instance, A patient has to manually take all the health records to the laboratory and get themselves registered for a test. On receiving the test results, the patient will again have to take the results to the doctor, themself. This whole process is time-consuming for the patients, and such issues can be solved by using a single software.

      Technical Issues: Diving into a scenario where a hospital maintains a separate billing software. Owing to a few technical issues the software turned faulty, which caused chaos at the reception. Problems like these are Stressful for the patients and are more likely to affect the reputation of the hospital. Such scenarios could be avoided with a cloud-based Hospital Management System where the cloud has a backup cloud to ensure such nightmares don't come true.

      Flexible Meeting: With all the changes the recent time has brought, Telemedicine has become a need. Patients now prefer the telemedicine facility for smaller health issues so that long and discomfort travels can be avoided. Hospitals should adapt themselves to this method of patient appointment and make sure that their software supports telemedicine. This makes things easy for patients who are old or who reside far from the hospital. And also helps the hospital in obtaining patient satisfaction.

      Ease for doctors and workers inside the hospital:
      Integrating every department of the hospital will ease down a lot of work for the doctors and other workers of the hospital. 

      1. Generating analytical reports with the help of a dashboard.
      2. Reduce manual paperwork by sharing electronic health records.
      3. Effective marketing Via email and SMS.

        The right software will increase the efficiency and productivity of the hospital. Hope you found this blog on the Integrated Hospital management system insightful. 



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        When compared to other industries, the healthcare sector is improving, with the help of advanced technologies like the Hospital Management System (HMS). The current medical care computerization is being hampered due to a lack of a perfect interface between computers and medical care providers.

        The two main issues that are commonly faced during implementation of an HMS are as follows


         1. HMS implementation begins but the users start facing issues by the end

        This is generally due to the inflexibility of the HMS software, a weak administrative will, and an inexperienced team for implementation.


        2. HMS implementation gets completed, but only a single part of the functionality gets implemented

        This is due to non-user-friendly software or unplanned and unconfigured executions.


        Pre-Implementation Assessment:

        All hospital administrators who implement the HMS software in their hospitals will be apprehensive that the process may end in a partial or complete failure and measures should be taken early in order to prevent such an event from happening. The software should be well assessed before being purchased by the hospital.


        Software Assessment:

        Choosing the right kind of software is one of the crucial and primary steps for getting the best results.

        Earlier, all HMS Software had a single development cycle starting with a single hospital being computerized by a local developer for a single hospital. However, this type of HMS development is outdated. In such cases, there is a risk of the vendor providing software that was customized for a different hospital. Implementing them may cause various issues, and it may cost more in the long run. It's better to purchase the software from a firm, that specializes in hospital management software than getting any software company to design software for your hospital.


        It's better to choose software that is easy to upgrade, scalable, and not hardware intensive. Cloud-based online software is better than offline software in these aspects. The providers could also easily fix any errors or bugs in the case of online software.


        Another aspect to be considered is to check if the customization of the software is done primarily through programming code or by using master tables during implementation. Hospitals may require some form of alteration to the purchased software, so as to better suit their needs, and in the case of master tables, such changes may easily be made by the hospital itself. In the case of online software, this may not matter much, as maintenance and support are provided by the software provider.


        Vendor Assessment:

        Only a few vendors of international or national repute can be trusted easily. A drawback with a large vendor is that they don’t always accommodate the requirements of small hospitals. In the case of small vendors, the hospital administrators may have to do thorough research to see if they are trustworthy.


        An important aspect to be known is whether the current implementation team will be available during the entire implementation cycle. Checking the attrition rate of the software company, and discussions with other hospital administrators may give you an idea about this.


        Visits to Hospitals with Hospital Management Systems:

        A well-planned visit to hospitals where the software has been implemented will give you insights on the performance of the software, the support provided by the vendor, and if the vendor has achieved all the goals that were initially planned. To get a good picture, it's better to visit hospitals like your own, in terms of capacity, number of specialties, and number of departments, as well as hospitals that have implemented the software that you are considering. This will give you an idea, not only about the trustworthiness of the vendor but also about how well the software will be suited to your hospital.


        Discussions with hospital administrators who have previously implemented the software in their hospitals will also give you good insights on the possible difficulties you may face during the implementation process, and on how to overcome them.


        Getting your Hospital ready:

        Problems may arise in HMS implementation, due to issues within the hospital. The lack of a systematic and uniform workflow within all the departments in the hospital may make the implementation process difficult. Information regarding the various equipment used, tests performed, schedules of doctors in different departments, etc must be readily available so that it can easily be imported into the system.


        An important aspect is the cooperation of the various end-users, that is, the hospital employees. They have to provide enough awareness of the usefulness and importance of implementing the HMS software. The implementation may put additional stress on the employees until they get used to the system, and this may hamper the efforts of the hospital administration.


        HMS implementation begins with a pre-implementation phase, in which software is chosen and the hospital prepares for the change, followed by the implementation phase and the post-implementation phase, in which the final kinks are ironed out. The whole process could be made smooth with a thorough pre-implementation phase.


        Choosing software that is well suited to your hospital, having clearly defined workflows, and complete information about the working of the hospital will help you to easily implement the HMS in your hospital. Having a good team, and ensuring the cooperation of the hospital employees would help the hospital achieve its goals with the HMS.

        How to Implement HMS Succ...

        When compared to other industries, the healthcare sector is i.....

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        Hospital Management System is used to take the data from the patients and then store it for later use. The main goal of the Hospital Management System is to accurately treat as well as decrease overtime pay. 

        There are various features included in the HMS. Some of the system functions include Registration, Patient checks, Report generation, and more. In this blog, let's check out the functional and non-functional requirements of the Hospital Management System in depth.


        Functional Requirements: 

        There are a lot of software requirements specifications included in the functional requirements of the Hospital Management System, which contains various processes, namely Registration, Check, Report Generation, and Database.

         

        Registration Process of SRS (Software Requirements Specification) 

        ● Adding Patients: The Hospital Management enables the staff at the front desk to include new patients in the system.

        ● Assigning an ID to the patients: The HMS enables the staff at the front desk to provide a unique ID for each patient and then add them to the record sheet of the patient. The patients can utilize the ID throughout their hospital stay. 


        Check Out of SRS: 

        ● Deleting Patient ID: The staff in the administration section of the ward can delete the patient ID from the system when the patient checks out from the hospital.

        ● Adding to the beds available list: The Staff in the administration section of the ward can put the bed empty in the list of beds available.


        Report Generation of SRS:

        ● Information of the Patient: The Hospital Management System generates a report on every patient regarding various information like the patient's name, Phone number, bed number, the doctor's name whom it assigns, ward name, and more.

        ● Availability of the Bed: The Hospital Management system also helps in generating reports on the availability of beds regarding information like bed numbers unoccupied or occupied, ward name, and more. 


        Database of SRS: 

        ● Mandatory Patient Information: Every patient has some necessary data like phone number, first and last name, personal health number, postal code, country, address, city, 'patient's ID number, etc.

        ● Updating information of the Patient: The hospital management system enables users to update the information of the patient as described in the mandatory information included.


        Non Functional Requirements 

        There are a lot of software requirements specifications included in the non-functional requirements of the Hospital Management System, which contains various processes, namely Security, Performance, Maintainability, and Reliability.


        Security:

        ● Patient Identification: The system needs the patient to recognize herself or himself using the phone.

        ● Logon ID: Any users who make use of the system need to hold a Logon ID and password.

        ● Modifications: Any modifications like insert, delete, update, etc. for the database can be synchronized quickly and executed only by the ward administrator.

        ● Front Desk Staff Rights: The staff at the front desk can view any data in the Hospital Management system, and add new patient records to the HMS but they don't have any rights to alter any data in it.

        ● Administrator rights: The administrator can view as well as alter any information in the Hospital Management Software.


        Performance: 

        ● Response Time: The system provides acknowledgment in just one second once the 'patient's information is checked.

        ● Capacity: The system needs to support at least 1000 people at once.

        ● User-Interface: The user interface acknowledges within five seconds.

        ● Conformity: The system needs to ensure that the guidelines of the Microsoft accessibilities are followed.


        Maintainability: 

        ● Back-Up: The system offers efficiency for data backup.

        ● Errors: The system will track every mistake as well as keep a log of it. 


        Reliability: 

        ● Availability: The system is available all the time. 

        Hope you got a clear idea of the functional and non-functional requirements and the features required by the hospital. Any other queries on the topic are welcome.

        The Functional and Nonfun...

        Hospital Management System is used to take the data from the .....

        Published by: Sanjana 2019081414:40:25


        A flexible and efficient Hospital Information Management System has a vital role in every hospital in the case of a health system. Healthcare professionals are adapting to the latest technology developments to keep their IT infrastructure high. HIS helps healthcare organizations to overcome any complicated challenges they face in the current healthcare industry. 

        In this blog, let's check out what the Hospital Information System is and what other productive things your HIS should include, benefiting your hospital. 


        What is a Hospital Information System?

        HIS (Hospital Information System), otherwise termed a Clinical Information System, is an integrated and comprehensive information system developed to manage the financial, administrative, and clinical aspects of hospitals. Every hospital sticks with Hospital Management System software to manage their data related to hospital inventory and patient records efficiently. The hospital information system software helps in controlling the data in most healthcare departments, namely financial, inpatient, Operation Theater, nursing, radiology, clinical, laboratory, outpatient, materials, pharmaceutical, and pathology. 

         

        Why do you need a Hospital Management System?

        An efficient, cost-effective, and reliable system is needed, and they are considered to be any healthcare or hospital's backbone. One of them on the list is the hospital information system software. Let's check out the importance of the Hospital Management System below. 

         

        ●  Higher revenue management

        ●  Enhanced clinical decision making

        ●  The best way to make your hospital technically advanced

        ●  Enhanced data security

        ●  Eliminate errors and can monitor each detail instantly. 

        ●  Higher reputation through good quality ratings. 

        ●  An affordable option for every hospital. 

        ●  No chances of errors as HMS cut down the workforce. 

        ●  Increased retrieve-ability and data security

        ●  Enhanced efficiency and patient care.  

         

        Hospital Information System Features:

        The primary use of the Hospital Information Management System is to manage & take care of healthcare management. The Hospital information management system has brought up patients, hospital staff, nurses, and doctors to add all assets and information anywhere and anytime. The efficient and advanced hospital information management system has many great features, and below are some of them you have to look for while choosing a Hospital Information system software for your healthcare needs. 

         

        Appointment:

        For a patient to be on-boarded, hassle-free appointments are the first step they require. Appointment scheduling features help the patients book their appointments online from anywhere, which you can cut down the time and emergencies. 

        Appointment Scheduling enables the patients to know the availability of radiologists, doctors, or other healthcare specialists. It means the patients can book their appointments online quickly based on the time they require to meet the doctor. This is open for both offline and online modes added with instant updates on the appointment scheduling process. 

        The appointment feature enables the patient to have a family ID so that they can easily search for any appointment feature by simply selecting their family ID. There are different modes of payment support, and the amount can be paid through installment schemes. It helps to reduce redundancy. 

         

        IP, OP, and OT all in one integrated:

        Hospital Information Management System comes integrated with three critical features Inpatient, Outpatient, and Operation Theatre management. It includes MIS reports, asset management, ward and room management, nurse and doctor assigning, and more. Outpatient management deals with the management of every outpatient department's requirements. 

        The outpatient appointment management makes sure that the workload is evenly distributed across different caregivers and doctors in the clinic. The benefit of appointment management is to encourage patient care through timely follow-ups, decrease unnecessary wait times, and enhance the relationship of the patient with the hospital. The hospital information management system supports various appointment creation through the call center, telephone, walk-ins, and online patient portals. The module is an innovative approach to help multiple doctors take care of their all-day outpatient management. 

        Inpatient management services are to offer excellent quality care to patients who are in the vulnerable and acute stage of their ailment. The inpatient management module in the HIS takes care of module admissions, bed allocation and bed availability, discharge and transfer of patients, and more. The system records every medical doctor, physician, and other personnel involved in treating the patients, detailed reports of procedures provided to them, and other relevant things about them to remain traceable at any point in time. 

        The hospital information system helps achieve economic efficiency and viability in the OT (Operating Theatre)/therapy management. The module helps to seek shorter documentation and operation when compared to the typical intervention results. MocDoc operational theatres management system helps decrease the administrative and organizational burden on every personnel like doctors, physicians, nurses, etc. in the OT.

         

        Billing and Insurance:

        The billing process involved charges like patient registration, doctor fees, tests conducted, and more. Before a patient gets discharged, the family should pay the bill in time. Here comes HIS, which plays an important role. It helps to make the process faster and error-free. The Hospital Information system software enables the staff to enter insurance discounts, service prices, and other additional charges. It is now matched with the particular treatment or service made to the patient. With the help of code, the costs are entered and also enabled the automated billing process. 

        When it comes to insurance claims, the hospital information management system helps to make the process faster and easier. It makes use of unique billing codes for different procedures to ensure the process is moving in the correct way when the insurance is submitted to the respective insurance companies. HIS takes care of every process in insurance claims like insurance auto-detection, insurance templates, and tax calculation as per country, and more reliable.  

         

        Laboratory integration:

        Laboratory Integration in HIS will deal with sample collection, machine interfacing, and more. There are many apps like the phlebo app, runnr app, etc. to make the laboratory integration process more accessible. Laboratory management HMS module helps to broadcast and record the information about the performed tests. 

        The lab management module in the Hospital Information System software handles custom reports, credit settlement, analytics, order management, smart notifications, detailed MIS reports, and apps. We tailor analysis and lab management solutions for your requirements that can upload reports, log reports, manage hospital blood banks, and write findings. 

        The laboratory management module is integrated with the core HMS to take care of the workflow process for every patient of our hospital and record the information about the performed tests. 

         

        Pharmacy integration:

        The Hospital Information Management System Pharmacy Integration module takes care of stock management, inbuilt tax calculations, auto expiry alerts, barcodes, and more. The pharmacy management module in HMS helps to control different pharmacies. The pharmacy management module handles prescription integration, stock management, intelligent reports, stock moments, and more. A whole pharmacy can be managed through the HIS pharmacy management module. It can also be integrated with the central billing. Once the patients receive the medicines from the pharmacy, the charges will be transferred automatically to the patient's billing. 

         

        Specialty based modules:

        There are centralized reporting tools in the Hospital Information System for PACS, X-rays, Ultrasound, CT scans, and more. They are also compatible with other various imaging technologies to deliver the perfect results. Only authorized persons will be provided authentication to check the reports. Digital imaging includes a simple procedure in the form of organ diagnosis. Radiology, dental, oncology, IVF ART, and cardiology reports are easily understood by this technology. With the help of the patient code or family ID, the patient can log in to the feature and check their report status. From booking appointments for diagnosis to checking results, every process is made more accessible with this feature. 

         

        Integrated interface and distinct user roles:

        The Hospital Information system offers people privacy and data security. Implementing them will help to empower clear and smooth functionality. HIS is one of the cloud-based software, so there is no chance for breaches to occur as everything is interlinked with each other. It means the patient data is safe and can be accessed only by limited people with authentication. The data is stored on the cloud or server and, therefore, is completely secure. To know more about data privacy and security, you can check here.

         

        About MocDoc Hospital Information System:  

        Automate any processes, including financial auditing, regulatory compliance, scheduling, appointments, and billing with the MocDoc hospital management system. Enhance your healthcare service quality with our custom hospital information system software.  

        MocDoc is a leading-edge, informative, and cost-effective hospital information system software that offers focused, actionable, and insightful data. We provide an all-in-one solution that can be customized and deployed for any healthcare institution or hospital, providing the right state-of-the-art services to the patients. MocDoc HMS enables seamless integration with any of your systems like LIS, PACS, EMR, RIS, CDSS, and more.

         

        How are we unique? 

        ● Optimize, manage, and track personal and financial hospital resources

        ● No chance for duplicated patient files and data.

        ● Optimize different allocation of resources, namely beds, rooms, and doctors.

        ● Manage lab tests, and consultation of different specialties like cardiology, obstetrics, general & family physician, IVF, ENT, and more.

        ● Build actionable treatment plans with reminders and targets for patients, staff, and doctors to enhance adherence.

        ● Manage appointment time slots and timings by lab, clinic, and doctor.

        ● Access to your portal through our mobile apps.

         

        As a whole, MocDoc Hospital Management System software will help you to streamline accurate reporting, enhance quality control, 24/7 customer support, budget-friendly pricing, enhanced time management, transparency, visibility, customer services, management visibility, and a single database management system. MocDoc always has its complete focus on customer satisfaction, and we consider them our priority and make sure to keep them satisfied with our services and products. 

        7 things your Hospital in...

        A flexible and efficient Hospital Information Management Syst.....

        Published by: Sanjana 2020070313:39:30

        Hospital Management Software is considered to be the current trend and boom to every hospital administrations and management. An HMS is a web-based or computer-based software system which helps to control different complex workflows and processes which are inherent to the normal working of any hospital. 
        The HMS acts as the frontiers for various hospital stakeholders to access, capture, report, and manage every single information happening in the functioning of your hospital. Today let’s check how the Hospital Management System enhances your hospital quality.
         
        Why is HMS mandatory for your hospitals and how does it improve your clinic quality? 
        A Hospital Management System provides you with different advantages like adaptive, innovation, affordability, and more. A quality HMS needs to have provisions for managing and documenting the hospital aspects like doctors, billing, patients, inventory, insurance, pharmacy, support staff, HR, diagnostics, radiology, reports, etc. 
        Some of the benefits of the HMS for your clinic include 
        ● Quick and easy access to the records and other data of the patient.
        ● Automation brings efficiency
        ● Accuracy
        ● Patient satisfaction
        ● Speedy services
        ● Coordination between different departments
        ● Paperless record system. 

        Secure your data: 
        The Hospital Database Management System makes it unfeasible for any personnel who are unauthorized to access private and sensitive information, particularly in dealing with the records of the patients. It decreases data theft and similar possibilities and therefore you will be able to secure your data and thus an improvement in the hospital quality.
         
        Making treatment and diagnosis simpler: 
        The Hospital Management System offers useful dashboards and reports, through which caregivers and doctors can have quick and simple access to the test results and records of the patients. It increases the competency of your hospital legitimately and also helps to improve your hospital quality.
         
        Enhance quality ratings of the hospitals: 
        If the HMS is implemented in your hospital, then there is no worry about your clinic quality. It enhances your standing with quality circles and insurance companies significantly.
         
        Run your hospital effectively: 
        The amount of effort and time you will save by implementing the Hospital Management System is surprising. These savings make for the smooth and efficient operation of your clinic.
         
        Tracks for better financials: 
        Implementing a Hospital Management System in your hospital means there is a more significant benefit for the department of finance. It’s easy to track outflows, receivables, revenues, and debts better when HMS is implemented. The HMS generates a financial report that will have an accurate health picture of your hospital.
         
        Eliminate errors: 
        There is a chance for many errors to occur if you are maintaining the manual or older method in your hospital. With HMS automation processes, you can easily avoid mistakes, and the workflow will go excellently when compared to the older or manual methods.

        Higher patient satisfaction: 
        The hospital management system decreases the time taken for procedures and processes at all stages of patient interaction, namely discharge, billing, and registration, thus, it makes your clients and patients happy.
         
        Paperless Operation: 
        The advent of the hospital management system is that it makes use of electronic records rather than physical files, which leads to a happier outcome when it comes to maintaining your hospital quality. It’s expected for hospitals to become paperless completely with further development in the hospital management system. 
        Start your research, reach for a reputable EMR vendor like MocDoc, and make the quality of your hospital rick and user-friendly.

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