Cloud-Based Hospital Management Software in Lautoka, Fiji 

1. Marking as Completed: Once a user finishes compiling the discharge summary, they can mark it as completed.
2. View-Only Access: After a summary is marked as completed, other users will have view-only access. They cannot edit or modify the document, ensuring its sanctity.
3. Accountability: Users can see who marked the discharge summary as completed, enhancing accountability and transparency.
4. Reopening for Edits: If further modifications are necessary, the user who marked it as completed can uncheck the "Mark as Completed" option and save the changes. This restores editing rights for authorized users.

• Enhanced Accuracy: Prevents unintended modifications to finalized summaries.
• Improved Accountability: Tracks which user finalized the summary, creating a clear audit trail.
• Streamlined Workflow: Ensures all users have clarity on the document's status, reducing confusion and redundant edits.
• Compliance Assurance: Safeguards the discharge summary against unauthorized changes, aligning with legal and regulatory standards.

1. Complexity in Tracking Medications Hospitals handle a high volume of inpatients, each requiring a personalized medication regimen. Tracking prescribed, received, and administered medications for every patient can be a daunting task without a robust system.
2. Risk of Errors in Dosage and Administration Errors in dosage, frequency, or administration method (e.g., oral vs. IV) can have severe consequences for patient safety. Manual processes are prone to such mistakes.
3. Lack of Real-Time Documentation Inaccurate or delayed documentation of administered medications can lead to communication gaps among healthcare providers, increasing the risk of incorrect or missed doses.
4. Inefficient Workflow for Nursing Staff Nurses often struggle with redundant tasks, such as manually logging medication details, which detracts from patient care. Additionally, there is no seamless way to manage scenarios where medications are administered manually outside the system.
5. Challenges in Managing Fluid Combinations Administering injectable medicines with additional fluids like IV solutions often requires precise documentation, which can be overlooked in manual systems.

1. Automated Tracking of Prescribed Medications Medicines prescribed by doctors and ordered through the pharmacy are automatically displayed under the Administer Medicines section. The system tracks who prescribed the medication, when it was prescribed, and the quantity received.
2. Detailed Administration Workflow Nurses can record dosage, mode of administration (e.g., oral, IV), and administered quantity directly within the system. Additional details for injectable medicines, such as fluids used during administration, can also be specified.
3. Real-Time Documentation of Administered Medicines Administered medications move to a separate Administered Medicines section, providing a clear and updated record.
4. Support for Manual Medication Administration The system includes a Manual Medication Administration section for cases where medications are administered outside the standard workflow. Nurses can manually enter product details, prescribing consultant, dosage, and other relevant information.
5. Seamless Integration with Existing Systems Fully integrated with the pharmacy and ward management modules, ensuring a smooth workflow from prescription to administration.

1. Streamlined Tracking and Documentation By automating the flow of prescribed medications from pharmacy orders to administration, MocDoc eliminates the need for manual tracking and ensures real-time updates.
2. Minimized Errors in Dosage and Administration The system provides clear instructions on dosage, mode of administration, and additional details, reducing the risk of errors. Manual overrides are logged for transparency and accuracy.
3. Enhanced Workflow Efficiency Nurses can focus on patient care by eliminating redundant tasks. The automatic display of medications saves time, while the manual administration option ensures flexibility in unique scenarios.
4. Improved Communication Among Healthcare Providers Real-time updates and detailed records ensure all stakeholders are on the same page, minimizing the risk of miscommunication or missed doses.
5. Compliance with Documentation Standards Accurate and detailed records of medication administration align with regulatory requirements, ensuring the hospital meets compliance standards.

• Improved Patient Safety Accurate medication administration reduces risks and ensures patients receive the correct treatment.
• Efficient Use of Resources Automation and real-time documentation save time for nursing staff, allowing them to focus on critical tasks.
• Enhanced Transparency and Accountability Detailed logs of medication administration create a transparent system where every action is traceable.
• Flexibility in Workflow The manual medication administration feature allows for adaptability in non-standard scenarios.
• Integrated Ecosystem Seamless integration with pharmacy and ward management ensures a unified workflow across departments.

When you decide to implement a hospital management system in your hospital, the next step is to decide which system you want to use. Even though researching on the internet and going through the product catalogs of many software providers may tell you what to look for and what features are offered by different companies, it may not give you a complete picture. This is where an HMS product demonstration will be useful. Most companies provide free hospital management systems demos to prospective clients. A free demonstration of the software is an excellent way of knowing what exactly you will be getting when you finally purchase the software. It is like taking a test drive before you buy a car, and like a test drive, you need to know how to best know the software during the demo.

Understand your hospital

For getting a good hospital management software demo, the first step is to get a complete understanding of your hospital. Since you have already decided to get an HMS, you must have done most of your homework. But you need to know what features you will need when you implement the HMS. For HMS to achieve its full potential, the system should meet the requirements of all the users from the hospital administrator, to the lab technicians. To ensure this, discussions will have to be held with the users to get their input. The benefits of these discussions are two-fold. The requirements of different departments will be different and you will be able to know what everyone wants. The other benefit is that the employees of the hospital may have previous experience in using different kinds of HMS, and you will get a lot of insights into the advantages and drawbacks of different systems. And this information will come in handy while getting the demonstration.

Having a thorough understanding of the workflow is also very important. Usually, different department heads will have their ways of managing their departments. This is important both while getting a hospital software demo, as well as when you are implementing the system. Most HMS systems are customized around the workflow in a hospital, and company representatives will need to get a fair idea to provide you with a good solution. So it’s better to have all the answers ready when you’re getting the HMS demo. This will also help you when you implement an HMS system in your hospital

Online demo

Software providers sometimes provide demos on their websites, and this is a way for you to know the software before a face-to-face demo. You can use these online demos to learn the general features of the HMS system. Once you have gone through this demo, you will know what questions you have to ask the company representative. Online demos are free and the least time-consuming way to evaluate software, even though they may not be complete.

Questions you should ask

Once you have talked to other hospitals that have implemented  HMS or if you’re already using an HMS, you are probably aware of the general features all the HMS systems have. So before the demo, you need to keep in mind the problems at your hospital you’re trying to solve, and the features you’ll need to use this. The problems could be the ones faced by doctors or patients, such as difficulty in scheduling appointments, or they could be business problems, such as low returns or pilferage from the pharmacy.

A hospital management system demo usually takes around 45 minutes and starts with an introduction to the software company. After this, the company representative may ask you about the problems you are facing. Most companies are willing to customize their software for your needs, and you have to make the best use of this. Once you have explained the difficulties your hospital is facing, the representatives will probably explain some of the features they have that can solve these issues. During the demo, if you’re already aware of the general features, it is better to focus on these key features to make a good decision.  

There are no set rules on how a demo is conducted, so ask all the questions you have regarding the software. The point of getting a demo is not to make a decision then and there, but to understand all the features of the software. It’s also vital that all the stakeholders understand the software before making a decision, so have representatives from all the departments for the demo. Before deciding on a system, get demos from multiple companies, compare the software, and then decide. 

To learn more about HMS systems and get a demo, visit Mocdoc Hospital Information Management System