Purchase Management
- Quotation Workflow:
- Build long-term supplier contracts to keep pricing stable for specific medicines and items.
- Prevent unexpected price changes by purchasing strictly at pre-approved contract rates.
- Get notified whenever a new purchase exceeds previous cost trends, helping maintain financial control.
- Keep an organized log of supplier details and contract quantities to simplify renewals and reviews.
- Purchase Requisition:
- Departments can raise supply requests that the central store can group into a single purchase order for efficiency.
- Strengthen coordination between teams and ensure every order is tracked from request to delivery.
- Provide real-time visibility into request approvals and order movement for better communication.
- Reduce paperwork and streamline the entire procurement cycle through an organized process.
- GRN Draft:
- Save incomplete Goods Received Notes (GRNs) as drafts and finish them later without losing data.
- Allow pharmacists to verify quantities and batch numbers before marking items as received.
- Review and adjust entries before finalizing to minimize stock discrepancies.
Billing Management
- Integrated Billing:
- Handle inpatient and outpatient billing from one screen with instant access to prescriptions.
- Generate walk-in patient bills quickly without collecting extensive details.
- Minimize manual errors while ensuring billing stays in sync across pharmacy and finance.
- Sales and Sale Return Validation:
- Process returns only against genuine, billed items to maintain transparency and accountability.
- Automatically update inventory during returns for accurate stock balance.
- Block duplicate or unauthorized return attempts to protect revenue integrity.
- Unavailable Medicines:
- Add unavailable or requested medicines to a dedicated list for easy tracking.
- Use the data to understand demand patterns and plan restocking more efficiently.
- Improve purchasing decisions by identifying frequently requested products.
- Display Options:
- Toggle between viewing in-stock items only or the full product list for billing flexibility.
- Prevent selection of unavailable items, reducing billing errors.
- Enhance customer satisfaction by showing only available products during checkout.
- Pharmacological Name Search:
- Quickly access generic or pharmacological names of medicines while billing.
- View equivalent alternatives from other brands to ensure treatment continuity.
- Help pharmacists make accurate and informed dispensing choices.
Inventory Management
- Expiry & Batch Management:
- Instantly highlight expired stock to prevent accidental sales and maintain patient safety.
- Receive alerts for soon-to-expire products to sell or replace them on time.
- Use FIFO (First-In-First-Out) billing to reduce wastage and optimize shelf rotation.
- Keep your pharmacy compliant with strict expiry tracking and batch validation.
- Inventory Control:
- Monitor stock levels in real time and get alerts for low quantities.
- Allow internal departments to request items directly from the main store.
- Conduct periodic reconciliations to ensure physical and digital stock match perfectly.
- Simplify expired item removal and maintain a healthy stock balance.
Stock Transfer Management
- Indent Workflow:
- Departments can request medicines or supplies from the central store with full validation.
- The store reviews and approves requests before dispatching stock.
- Every request and dispatch is logged for traceability and accountability.
- Ensure timely response to stock needs without manual follow-ups.
- Direct GDN Workflow:
- ● end products directly to departments or sub-stores when urgent needs arise.
- Speed up movement of essential items during high-demand periods.
- Keep every direct transfer recorded for transparent tracking.
- Empty Store Workflow:
- Move all stock from one store or department to another in a single step.
- Save time during bulk transfers or departmental reorganization.
- Instantly reflect updates in the inventory after transfers for accuracy.
Issue & Consumables Management
- Consumables Entry:
- Record consumable usage across hospital departments for better accountability.
- Deduct quantities automatically from inventory to maintain up-to-date stock.
- Link consumption to doctors, patients, or departments for transparency.
- Use insights from consumption data to plan future stock purchases.
- In-Patient Consumables Integration:
- Automatically include consumables used for admitted patients (e.g., OT, ICU) in the main bill.
- Ensure every consumable is billed before discharge, avoiding missed charges.
- Simplify admin tasks by linking usage directly to inpatient accounts.
- Maintain clear visibility into patient-wise consumable costs.
Add-On Modules
To further optimize pharmacy operations, MocDoc offers additional modules that improve inventory management and integration capabilities:
- Stock Audit Module:
- Schedule periodic audits to match physical stock with system data.
- Generate automatic audit lists to speed up verification.
- Maintain a complete record of checked and adjusted products for accountability.
- Improve accuracy and compliance through regular audit routines.
- Stock Disposal Module:
- Identify and dispose of expired or unusable items safely with one click.
- Log every disposal action automatically for audit and compliance.
- Follow regulatory disposal practices to ensure traceability and cleanliness.
- Keep storage areas organized and focused on active stock.
- Tally Integration:
- Integrate pharmacy financials with Tally for seamless accounting.
- Sync sales, purchase, and adjustment data automatically to reduce manual work.
- Keep financial reports accurate and up to date with real-time data sharing.
- Save time and prevent accounting errors through complete automation.
Independent or local chain stores
Speedier checkout and fewer manual errors.
