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2024102513:22:12

Streamlining Centralized Purchasing with MocDoc’s Purchase Requisition 

Published by: Mohammed Siddiq

In large healthcare institutions, such as multi-chain hospitals or pharmacies, managing inventory and procurement efficiently can be a challenging task. MocDoc’s Purchase Requisition (PR) Feature simplifies this process by centralizing purchase requests and streamlining the workflow, ensuring that essential supplies reach their destinations efficiently and accurately.

How the Purchase Requisition Feature Works

The Purchase Requisition (PR) feature is particularly beneficial for setups where purchasing is centralized. Whether it’s for hospitals with multiple departments or multi-chain pharmacies, this feature allows different units to submit their product requests, which are then consolidated and processed centrally for optimized procurement.

  1. Raising Purchase Requests Individual departments or branches can raise Purchase Requisitions (PRs) for the items they need. This allows for the submission of specific product requirements from each unit within the organization.
  2. Consolidating Requests at the Central Store Once PRs are submitted by various departments or locations, the central procurement unit can aggregate all these requests into a single purchase order. Instead of handling multiple orders, the system consolidates these requests for more efficient management.
  3. Generating a Centralized Purchase Order (PO) After consolidating the requests, the central procurement team can generate a single Purchase Order (PO) for all required items. This allows for the bulk purchasing of products based on the combined needs of all departments, leading to better purchasing decisions and cost savings.
  4. Goods Receipt and Distribution Upon receiving the items from the vendor, the central store generates a Goods Received Note (GRN) to acknowledge the delivery. The goods are then distributed to the respective departments or branches based on their original requisitions, ensuring timely availability of the required supplies.
Benefits of MocDoc’s Purchase Requisition Feature

  1. Centralized Procurement Efficiency By consolidating requisitions from various departments or locations, the PR feature optimizes purchasing and reduces administrative overhead.
  2. Streamlined Workflow The ability to aggregate multiple requests into one purchase order simplifies the entire purchasing process, saving time and effort for the central procurement team.
  3. Accurate Inventory Tracking The system ensures that all requisitions are accounted for, helping to maintain optimal stock levels and prevent both shortages and overstocking.
  4. Better Resource Management By centralizing requests and consolidating purchasing, hospitals and pharmacies can allocate resources more effectively, ensuring that essential supplies are always available when needed.
  5. Enhanced Communication and Collaboration The PR feature promotes better coordination between various departments and the procurement team, ensuring that requests are processed efficiently and without delays.
Why Centralized Purchasing is Essential for Large Healthcare Institutions

In large healthcare organizations, ensuring the timely availability of medical supplies and equipment is critical for smooth operations. Without an efficient system in place, stock discrepancies, delays, and inefficiencies can negatively impact patient care. The Purchase Requisition Feature addresses these challenges by centralizing the procurement process, ensuring that each department’s needs are met without unnecessary delays or complications.

For hospitals, this means improved patient care due to the timely availability of critical supplies. For pharmacies, it ensures that stock levels are maintained across all branches, reducing the risk of running out of essential medications.

Conclusion

MocDoc’s Purchase Requisition Feature revolutionizes inventory and procurement management in large healthcare setups. By consolidating multiple requisitions and generating centralized purchase orders, this feature streamlines the procurement process, reduces costs, and ensures that supplies are efficiently distributed across all departments and branches.

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In large healthcare institutions like medical colleges and hospitals, managing pharmacy transactions across various counters can be complex and labor-intensive. MocDoc’s Stock Dispenser Module is designed to simplify and streamline this process, improving accuracy, efficiency, and accountability in pharmacy operations.

Understanding the Stock Dispenser Workflow

In many hospitals and pharmacies, operations are distributed across multiple counters:

  • Billing Counter: Where the pharmacy bill is generated.
  • Cash Collection Counter: Where payments are collected for cash transactions.
  • Dispense Counter: Where patients receive their medications after providing a copy of the paid bill.
With the Stock Dispenser Module, MocDoc automates and optimizes this entire workflow, enhancing operational efficiency.

How MocDoc’s Stock Dispenser Module Works

  1. Bill Generation The pharmacy bill is generated at the billing counter. Whether the payment is on credit or cash, the billing section registers the transaction and makes it accessible to the dispensing team.
  2. Payment Collection For cash transactions, patients proceed to the cash collection counter, where payment is confirmed. Afterwards, they take their paid bill to the dispensing counter to collect their medications.
  3. Automated Stock Deduction Upon bill generation, the system automatically deducts the required stock quantity. This ensures accurate, up-to-date inventory levels, reducing the chances of stock discrepancies.
  4. Dispense Process At the dispense counter, staff can view all generated bills on the Manage Dispense Screen. When the patient presents the bill, pharmacy staff confirm the transaction by clicking “Dispense Stock,” officially completing the process.
  5. Reverting Stock for Uncollected Orders If a patient does not collect their medication or fails to make a payment, the staff can mark the order as “Not Dispensed.” The system then automatically cancels the bill and returns the stock, ensuring inventory accuracy and minimizing waste.
Key Benefits of the Stock Dispenser Module

  1. Improved Operational Efficiency By streamlining each step from billing to dispensing, the Stock Dispenser Module minimizes waiting times and optimizes counter operations.
  2. Enhanced Inventory Control Automatic stock deduction and reversal keep inventory levels accurate, improving stock management and planning.
  3. Reduced Manual Workload Pharmacy staff can focus on patient service as the module automates tasks like stock management, order tracking, and cancellation of uncollected orders.
  4. Improved Cash Flow Management For organizations providing medications on credit, the module tracks bill status across counters, making it easier to manage payments and control outstanding dues.
  5. Error Reduction and Accountability By automating stock handling and providing real-time status updates, the module reduces manual errors and enhances accountability.
  6. Enhanced Patient Experience With reduced wait times and faster processing, patients experience smoother interactions and timely access to their medications.

Addressing Key Challenges in Medication Dispensing

MocDoc’s Stock Dispenser Module directly addresses common challenges faced by large healthcare institutions:

  • Inventory Management: Automatic updates prevent stockouts and ensure availability.
  • Process Efficiency: Streamlines workflow across counters, minimizing delays in medication dispensing.
  • Payment Verification: The option to cancel orders and revert stock for uncollected medicines ensures cash flow accuracy and record integrity.
Conclusion

The Stock Dispenser Module from MocDoc brings a new level of efficiency and precision to pharmacy operations in large medical setups. By integrating billing, payment, and dispensing processes into a seamless workflow, MocDoc enables healthcare providers to focus on patient care without being slowed down by administrative complexities.

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Published by: Mohammed Siddiq 2024103015:21:24

Laboratories are critical to healthcare, handling hundreds of investigations daily. However, managing such a high volume of investigations presents various challenges, particularly in terms of tracking investigation statuses, which can lead to inefficiencies, communication gaps, and delays in diagnosis.

Common Challenges in Laboratory Management:

  1. Difficulty in Tracking Investigation Progress: Laboratories often struggle with tracking the status of investigations in real-time. Without a comprehensive status screen, knowing which tests are in progress, completed, or pending is difficult, leading to delays.
  2. Departmental Overload: Multiple departments such as biochemistry, hematology, and pathology handle investigations, and without an organized system, lab managers may find it hard to monitor each department’s workload.
  3. Test-by-Test Monitoring: Keeping track of investigations on an individual test basis is another challenge. Often, labs find it difficult to manage the workflow for every test performed, leading to potential delays in patient results.
  4. Fragmented Communication: When test statuses are scattered across different platforms or not easily accessible, communication between departments, doctors, and patients breaks down, causing operational inefficiencies.
  5. Handling B2B and B2C Patients: In hospitals dealing with B2B clients (e.g., corporate health packages), managing and keeping a separate tab for these patients further complicates the process of tracking investigation statuses.

MocDoc’s Investigation Status Feature: A Comprehensive Solution

To address these pressing challenges, MocDoc’s Investigation Status Screen offers a structured, easy-to-navigate system that allows laboratories to track investigations efficiently. This feature is divided into three screens—Patient-wise Status, Department-wise Status, and Test-wise Status—each offering unique insights to help labs streamline their workflow.

1. Patient-wise Status Screen

The Patient-wise Status Screen offers a holistic view of each patient's investigations, showing:

  • Patient Information: Serial number, patient ID, and referral doctor details make identifying cases easier.
  • Investigation Status Columns: Categories like Billed, Paid, Processing, Completed, and more provide real-time updates on each investigation.
In this screen, lab staff can easily click on any investigation status (e.g., processing) and see the tests associated with that status. For instance, if a patient has five tests, and three are completed while two are processing, the system will show a “Partially Completed” status, making follow-ups simple and intuitive. This helps labs maintain a real-time grasp on the investigation process.

2. Department-wise Status Screen

In many labs, departments operate semi-independently, leading to unbalanced workloads. The Department-wise Status Screen solves this by:

  • Displaying department columns like Biochemistry, Hematology, and Pathology.
  • Offering color-coded statuses: Green for completed investigations, Yellow for partially completed, Red for pending investigations.
This helps department heads and managers see where bottlenecks are happening and enables them to allocate resources more efficiently.

3. Test-wise Status Screen

When tracking the progress of specific tests, the Test-wise Status Screen comes into play. It shows the investigation statuses of tests across the board, independent of the patient or department. This is useful for monitoring high-volume tests and ensuring they don’t get stuck in any stage of the workflow.

By categorizing each test as Billed, Paid, Processing, etc., the system offers an efficient way to manage multiple tests in parallel, ensuring timely results and more consistent performance.

Key Benefits of MocDoc’s Investigation Status Feature:

  1. Improved Operational Efficiency: Whether through patient-wise, department-wise, or test-wise status tracking, the status screen enables labs to keep an eye on investigations at all stages, thus reducing delays and enhancing operational efficiency.
  2. Real-Time Tracking: The ability to click on a specific status, view investigation details, and understand where delays might occur ensures that staff can address bottlenecks in real time.
  3. Color-coded Alerts: The color-coded system in the department-wise screen (green, yellow, red) gives immediate insight into the status of each department, aiding quick decision-making.
  4. B2B Compatibility: For labs handling corporate clients, MocDoc allows the provider column to display the corporate name. This makes tracking investigations for B2B patients simpler and more organized.
  5. Transparency and Communication: The detailed statuses enhance transparency and streamline communication between the lab and physicians, helping doctors provide faster and more accurate diagnoses.
Conclusion:

Laboratory management can often be a logistical nightmare without the proper tools to keep track of investigations. Delays in diagnostics and communication gaps can hinder the entire healthcare process. MocDoc’s Investigation Status Feature directly addresses these challenges by providing real-time tracking of investigations at patient, department, and test levels. The system’s ability to streamline tracking across multiple dimensions not only enhances the lab’s performance but also ensures better healthcare outcomes by ensuring tests are processed efficiently and accurately.

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In healthcare, accurate patient registration is essential to streamline services and prevent administrative confusion. MocDoc’s latest Duplicate Check Feature in the Patient Registration screen adds an additional layer of validation, making it even easier for front-office staff to manage records effectively and avoid duplicate entries.

The Existing Duplicate Check Process

Previously, MocDoc’s Patient Registration screen allowed front-office staff to identify duplicate entries by displaying all patient records associated with an entered mobile number. This feature was particularly useful for families who share a single contact number. However, without matching additional details like patient name, distinguishing between individuals was challenging, especially in large families where multiple family members may share the same mobile number.

What’s New: Enhanced Name-Based Duplicate Check

The new feature goes beyond mobile-number validation. Now, when front-office staff enter a mobile number that matches multiple records, they proceed to add patient details such as name, age, and gender. Upon clicking Submit, MocDoc automatically checks the entered name alongside the mobile number against existing records. If there’s a match, an alert notifies the user with a list of patients that have the same name and mobile number, prompting them to confirm whether they want to proceed with a new registration.

This added validation ensures that users have a second opportunity to verify the entry, significantly reducing the chances of duplicating a patient’s record.

Organized Display of Existing Records

Another improvement is the display order of existing patient records. Previously, these records appeared randomly on the screen, which made it difficult for staff to quickly identify the most recent entries. With this update, records now appear in descending order, meaning the latest registration appears at the top, making it easier for users to locate the most recent records quickly.

How the Enhanced Duplicate Check Feature Benefits Your Practice

  1. Increased Accuracy: By cross-referencing both name and mobile number, the feature minimizes duplicate entries and ensures data integrity.
  2. Efficient Workflow: Front-office staff can save time by avoiding accidental duplicate entries, reducing the need for corrections later.
  3. Improved Record Management: Displaying patient records in descending order makes it faster for staff to identify the correct patient, especially when dealing with multiple family members.
  4. Enhanced Patient Experience: Patients benefit from a streamlined registration process that reduces delays and ensures their data is accurate.
Conclusion

MocDoc’s Enhanced Duplicate Check Feature in the Patient Registration screen exemplifies our commitment to efficient and accurate healthcare administration. By combining name-based duplicate checks with an organized record display, this feature empowers front-office staff to manage registrations confidently, avoiding errors and ensuring a smooth experience for both staff and patients.

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In the healthcare sector, tax regulations can vary significantly from one country to another, creating unique challenges for hospitals and pharmacies. One such challenge exists in Mauritius, where hospitals and pharmacies often face different tax rates when purchasing and selling the same product. This requires a flexible and precise tax management system to ensure accurate pricing, billing, and compliance.

Understanding the Taxation Logic in Mauritius

In Mauritius, healthcare institutions such as hospitals and pharmacies may need to handle products with distinct tax rates at different stages:

  • Purchase Tax Rates: When hospitals procure medical supplies or pharmaceuticals, they might be subject to a specific purchase tax rate. This rate is determined by government import policies, which can sometimes offer lower tax rates to reduce the cost of medical supplies and facilitate healthcare access.
  • Sales Tax Rates: When these same products are sold to patients or consumers, a different sales tax rate may apply. This difference can reflect added taxes for final consumers or compliance with public health policies aimed at generating revenue from healthcare-related sales without overburdening healthcare providers.
Such a system enables hospitals in Mauritius to keep essential supplies affordable while meeting taxation requirements. However, this approach also requires healthcare providers to manage these tax discrepancies accurately—a task that can become complex without the right tools.

How MocDoc Simplifies Tax Management for Hospitals in Mauritius

In response to these unique requirements, MocDoc has developed a facility allowing hospitals to configure both purchase and sales tax rates for the same product. This feature provides a streamlined approach to tax management, enabling healthcare providers to easily set up and apply different tax values for purchases and sales. Here’s how MocDoc’s solution addresses the needs of hospitals in Mauritius:

  1. Dual Tax Configuration for Products: MocDoc enables hospitals to assign both a Purchase Tax Tag and a Sales Tax Tag to each product in their inventory. This allows institutions to apply one tax rate when buying a product and a different rate when selling it, ensuring compliance with Mauritius’ tax structure.
  2. Automated Tax Calculations: Once the purchase and sales tax tags are configured, MocDoc automates tax calculations based on the transaction type (purchase or sale). When a hospital purchases a product, the system applies the designated purchase tax rate. When the same product is sold, MocDoc applies the configured sales tax rate. This automation reduces manual errors and enhances billing accuracy.
  3. Enhanced Flexibility for Compliance: By enabling dual tax configurations, MocDoc’s solution gives hospitals in Mauritius the flexibility needed to adhere to complex tax regulations. This feature supports financial accuracy while allowing healthcare providers to streamline their operations, freeing up resources to focus on patient care.
  4. User-Friendly Configuration Process: MocDoc’s interface for tax configuration is designed to be intuitive. Administrators can set up and update tax tags for each product without extensive training or technical expertise, making it easy for healthcare staff to manage.
  5. Customizable Reporting: MocDoc’s tax feature also includes reporting tools that help hospitals track tax amounts collected or paid, ensuring transparency and compliance with regulatory audits. This level of detail enables hospital administrators to stay informed about tax obligations, making financial management simpler and more transparent.
Benefits of MocDoc’s Dual Tax Configuration for Hospitals

With this feature, MocDoc empowers hospitals in Mauritius to handle complex tax regulations with ease and accuracy. Key benefits include:

  • Improved Financial Compliance: The ability to configure both purchase and sales tax rates ensures that hospitals can accurately meet tax requirements, preventing issues related to misapplied taxes.
  • Operational Efficiency: Automation reduces the administrative workload on hospital staff, as the system automatically applies the correct tax rate based on the transaction type.
  • Flexibility for Expanding Requirements: Should tax regulations change, MocDoc’s dual tax configuration is adaptable, allowing administrators to modify tax rates or tags without significant system adjustments.
Why MocDoc’s Solution is Essential for Global Healthcare Compliance

While this feature is particularly beneficial for hospitals in Mauritius, it reflects MocDoc’s commitment to creating adaptable solutions for healthcare providers worldwide. Different tax systems in countries around the world can require similar flexibility, and MocDoc’s dual tax configuration system offers an efficient and scalable solution that can be tailored to meet diverse regulatory requirements.

Conclusion

MocDoc’s dual tax configuration feature addresses the unique tax management needs of hospitals in Mauritius, offering a reliable, efficient, and compliant solution for handling varied tax rates on purchases and sales. By providing automated calculations, flexible configuration options, and robust reporting capabilities, MocDoc makes it easier for hospitals to manage complex tax regulations, focus on patient care, and ensure financial compliance. This innovation represents MocDoc’s ongoing dedication to understanding and solving the unique challenges faced by healthcare providers in diverse regions around the globe.

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Published by: Mohammed Siddiq 2024111918:51:40